Personal Trainer Forms

Personal trainer form you can download and print.Printable consent forms for personal trainers. Each form can be printed and adjusted to fit your needs.

Having the right tools and forms is one of the keys to becoming a great trainer and earning more money.

All templates are created in word format so you can make the necessary adjustments to fit you and the clients needs. It is important for fitness professionals to use the proper waivers, questionnaires, assessments, and/or legal documents. Each form is only a sample of what you may want to use at your gym or training facility. Having your client to understand and sign the proper waiver forms protects you and your client from difficult circumstances. Questionnaires and assessments helps you decide what type of program your client should start. As an effective fitness professional, you should make sure you have the proper tools to give your client the best results in a safe legal environment. 


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“No form which is contained on this website should be adopted or utilized by any fitness professional without individualized legal advice. Since programs vary and since the law varies from state to state such documents need to be drafted by individually retained legal counsel. Individualized legal advice in this regard is absolutely necessary”


Free printable medical history form for your clients. Printable questionnaires and medical history templates are important and help you assess your client’s needs. All forms are in pdf. format to print and word format for templates you can customize.

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Medical history form for personal trainers.


It is imperative that you find out your clients medical history before designing any type of training program. Knowing what a person limitations and strengths are will help you design and implement an effective program. Having a clear understanding of your clients’ medical history with questionnaires and doctors reports will help you avoid putting them in danger. It will also help you to maximize the results.


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Steps for evaluating the medical history form

Step 1: Determine the client’s age

Men age 45 or over and women age 55 or over should be cleared by their personal physicians.

Step 2: Analyze CHD risk factors

By definition, a health risk factor is any factor that increases the chance that an individual will develop a disease or condition. The more risk factors a person has, the greater the likelihood that he/she will have or develop a particular disease. Risk factors for CHD indentified by the American College of Sports Medicine (ACSM) .

Initial ACSM Risk Stratification

Low risk

Men <45 years old and women <55 years old who have no symptoms and zero or one risk factor.

Moderate risk

Men <45 years old and women <55 years old who have no symptoms and zero or two risks factor.

High risk

Individuals with one or more potential symptoms of coronary or metabolic disease, or with known cardiovascular, pulmonary, or metabolic disease.

Step 3: Identify potential symptoms of coronary or metabolic disease

According to the ACSM, major symptoms that suggest cardiopulmonary or metabolic disease are:

  • Chest pain
  • Shortness of breath at rest or with mild exertion
  • Dizziness or fainting
  • Ankle swelling
  • Palpitations or irregular heartbeat
  • Cramping pain in legs or feet
  • Known heart murmur

Step 4: Ascertain if your client is pregnant

The American College of Obstetricians and Gynecologists (ACOG) recommends that all pregnant clients be cleared for exercise by their physicians prior to starting an exercise program.

Step 5: Other reasons to require a physician’s clearance

Although there are no set guidelines from major organizations, it is advisable to request a physician’s clearance for clients who have been recently hospitalized for any reason, who have chronic or acute muscle or joint injury, or who are on prescription medications.

If a client does not fall into any of above categories, the client is then classed as apparently healthy and does not generally need medical clearance prior to fitness testing or exercise In the event that a client has several risk factors, known disease, or medical complications or injuries, you may decide that your level of knowledge is insufficient to provide the safest monitoring and exercise programming for his/her condition. Know your limitations. It may be more prudent to recommend a cardiac rehabilitation facility or a physical therapist depending on the nature of the client’s problem.

Printable exercise release forms for your clients to have filled out by their physician.

Printable Medical Release of Information Form for your clients to fill out. When you are starting an exercise or workout plan you may need to sign a medical release form to give your trainer or gym.


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this free 8.5 by 11 inch form in pdf. format.


Medical release of information form you can download and print.


A release form gives an individual or company permission to get health information or medical records for you or your client. This is an important legal form to have for anyone instructing a client in a workout routine. You may also download a template from a Microsoft word format. 


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Printable Informed Consent for Participation in an Exercise Program form in word and pdf format. Exercise consent forms gives consent to you or your company to voluntarily engaging in an exercise conditioning, dietary counseling, stress reduction, and health education.

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Informed content form you can download and print.

Clients are giving you consent to give them a reasonable program to reach the goals they have set. These forms also allow you to monitor your performance. These forms also let you know that they understand the risk of starting an exercise program. They understand that a program may or may not benefit my physical fitness or general health. All information will be treated as privileged and confidential and won’t be released without written consent. Lastly, a consent form gives the client the right to inquiries and freedom of consent.

An exercise consent form gives the training or fitness professional permission to put a client through a physical program. This consent comes from a doctor or specialist that has tested the individual to make sure their bodies can endure the routine. Forms can be given out to teens and adults.

Download Exercise informed consent form in word format

What does a consent form contain?

A typical exercise consent form contains the following items:

    • Purpose and explanation of procedure
      • This section gives the client what type of program or activities they will be engaged in. This may include how long. An explanation of why they are doing the program will also be included. For example, part of an exercise consent form may read, “I also give consent to be placed in program activities which are recommended to me for improvement of my general health and well-being.” This section also gives details of how they will be evaluated.
    • Risk
      • This sections is an agreement that gives an understanding of the risk involved. Examples includes explaining risk such as abnormal blood pressure, fainting, disorders of heart rhythm, stroke or heart attack.
    • Benefits to be expected and alternatives available to exercise
      • This section explains that the program may or may not benefit their physical fitness or general health. It may also explain that you are likely to see benefits if you follow the program instruction after a certain amount of time. (3-6 months).
    • Confidentiality and use of Information
      • This section informs the client that all of their information will be confidential and will not be released to any person without written consent. It also explains that their information will only be used by the program staff to help prescribing exercise for their program.
    • Inquiries and freedom of consent
      • This section informs the reader that the client has been given the opportunity to ask certain questions about the procedures of the program.
      • You can download a free Microsoft template in word or pdf. format. 


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Download and print a free 8.5 by 11 inch par-q-form in pdf. or word format. The printable Microsoft word templates can be customized to fit your needs. Using a Physical Activity Readiness Questionnaire (Par-Q) helps fitness professionals determine if a client is ready for a physical fitness program. 


Get MORE: Personal Trainer Forms, Consent Forms, Exercise Log Sheets, Questionnaires, Charts & MORE. (Click link below)

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